Category: Office Space

What are the problems faced when looking for Office Space?

An important step in every entrepreneurial journey is opening an office. A professional workspace enhances the legitimacy of your business and helps in attract talent, clients, and investors in addition to providing a distraction- free environment for you and your team to work and collaborate.

Though it might not be simple and can be challenging, finding an office space that works for your business. There are impediments at every stage of the process, from choosing a growth-friendly location to selecting the appropriate office type to negotiating the lease terms. Several typical office related issues that Indian business owners encounter are listed below, along with solutions for each of them.

6 common office related issues entrepreneurs encounter and their solutions

1. Choosing the correct office type

It’s harder that it seems to find the proper kind of office. Not everyone can operate from their garage, and even not company need a dedicated, large private office. There are no one-size-fits all solutions when it comes to office space for entrepreneurs because every business has different needs, preferences, and constraints.

The important thing is to select an office that fits the size, maturity, and long-term goals of your business. Managed offices are an excellent option for mature businesses seeking a dedicated workspace that represents their brand identity, while coworking office spaces are ideal for start-ups, changing brands, and even a huge corporates with a distributed workforce.

Read: 5 Big Mistakes You Shouldn’t Make While Renting Office Space

2. Selecting the Right Location

Another difficulty entrepreneur’s encounter while looking for an office is choosing the ideal location. A centralised office with easy access to the entire city will increase the visibility of your company and brand. However, the cost of commercial real estate in upscale areas is frequently prohibitive, making it expensive for business owners.

For business owners looking to establish their offices in a CBD or business park without braking the bank, shared offices are the perfect option. You can select the coworking package that best suits you from any of the reputable coworking companies with offices in prime business localities. You can also choose neighbourhood coworking, which allows you to disperse your workforce across various locations.

3. Calculating Rents and Costs

Traditional office spaces have high monthly rents and other expenses; according to surveys, even well-established corporates spend up to 12% of their operational expenditure on real estate needs. It may increase for entrepreneurs running SMEs. You must take into account value-added services, electricity costs, security deposits, monthly maintenance fees, and other expenses in addition to the rent you pay each month.

In the sense, coworking is a great option for entrepreneurs looking for office space. Coworking office spaces provide lower monthly rents and security deposits than typical workplaces, as well as no additional fees. Studies show that coworking enables business owners in important Indian cities to cut up to 25% of their operating expenses.

4. Addressing Lease Terms

Early-stage entrepreneurs typically don’t have set requirements or goals; instead, they need the flexibility to scale up or down as their business grows. Entrepreneurs may find it difficult to be flexible when choosing an office space because of long-term agreements and commitments.

Coworking is a fantastic option for business owners due to flexibility it offers in every way. To begin with, compared to typical offices, shared offices have shorter lease terms and notice requirements. Sine there is flexible lock-in time, you can easily leave the office or change your plans. Additionally, you may select the number of workstations based on your needs and add or remove desks as your team grows or shrinks.

5. Decorating and keeping up the Office Space

The furnishing and upkeep are two major concerns for business owners looking for an office. Even while renting an unfurnished office can be less expensive, the cost of equipping the space will be high. The upkeep of the office can also be a time, energy, and money-consuming endeavour.

Again, coworking spaces are the ideal kind of office space for business owners. Shared offices comes fully equipped with ergonomic workstations, furniture, and other office supplies. You don’t need to worry about such things because the service provider handles all office-related maintenance tasks.

6. Selecting the Right Layout

For business owners, selecting an office with the ideal layout and design might be difficult. The workspace you select must first increase the team’s productivity and flexibility. Easy networking and cooperation are also high priorities, particularly if you are a start-up or solopreneur.

Traditional offices with enclosed cubicles and partitions have had their day – now is the time of conventional offices that combine common and private areas. A coworking space’s open floor design is perfect for businesses since it provides a lively, cooperative, and adaptable work atmosphere. In addition, it has several zones and locations that you may pick from based on the type and volume of your job. These spaces include private nooks, serene corners, conference rooms, and others.

Also Read: What Are The Easy Ways to Reduce Stress at Work?

Conclusion

Although setting up an office may seem difficult, it is simple to do with the correct office space option. There is no better option than a Premisin office space in Raipur for entrepreneurs who seek a low-cost office that provides the advantages of location, flexibility, agility, productivity, and ease of collaboration.

Want to know more about how Premisin can help ease your office woes? Contact us to book affordable office in Raipur.Do you want to learn more about how Premisin can make your workplace problems go away? To book affordable office in Raipur, get in touch with Premisin.

5 Big Mistakes You Shouldn’t Make While Renting Office Space

Business owners frequently make critical mistakes in renting office space. Making a wise decision on such important matters is frequently hampered by the enthusiasm for establishing a business.

For many people who are not well-versed in the procedures or knowledgeable about how business space rental works, finding and hiring an office space is no simple task. The location you choose for your business is crucial since it affects how visible it will be. The choice also affects your company’s profitability because of the monthly rent payments.

Mistakes You Shouldn’t Make While Renting Office Space

We have narrowed down the top 5 mistakes to avoid when renting an office space. You will save a lot of time and money if you can figure out how to spot and avoid these errors.

1. Compromising your company’s reputation

It is possible to focus on every component of an office environment while ignoring how your company is perceived. The location of your company and the view from your workplace must, in the end, convey the right impression of your company.

Many times business owners choose costs over brand image. When looking for an office space for rent, the image of your company must come before the cost. Even if it costs you somewhat more than you anticipated. If the rent in your desired location is too expensive, feel free to consider a coworking office space.

Read: Benefits of Renting a Commercial Office Space

2. Giving searching, remodeling, and moving insufficient time

Dedicating time to your hunt for renting an office space is among the more crucial factors. You may expect bigger, better results if you give yourself enough time. This is because you could explore more possibilities, have more in-depth conversations with the real estate adviser, and ultimately make better judgments. Avoid the error of hurrying the office space rental procedure!

An office leasing search, inspection, and negotiation take time. Many business owners make the error of underestimating the time needed to employ a designer for refurbishment works even after obtaining a space.

By dedicating enough time, you can avoid the last-minute rush. To manage expectations and tasks and avoid long-term annoyances, you can set up a timeline.

3. Considering short-term needs

There is a reason why you relocate your company to a new space or building. You might want to expand your product range, recruit more employees, or have problems with your current location. While choosing office space for rent that only serves their immediate demands is one of the largest errors made by business owners. For instance, if you need to hire ten more employees, you search for a location that has space for them right now. The strategy is incorrect. The needs of your company are changing and will change over the course of a year or even a few months.

Have a long-term or futuristic perspective on your company’s requirements. If your company is growing and expanding, you can predict if you will have extra space in the future. Examine the amenities of office space from a similar perspective. For instance, the telephone and internet connections must be expandable to allow additional employees in the future. While considering a space that contains future plan expansion in terms of both space & cost, a question arises “How much does cost when renting an office space in Raipur?” 

The answer to this is it may vary from Space to space. If a business wants a private office for rent along with amenities and services, it will cost them according to the area of space and inclusive facilities or if someone wants to rent a coworking space, the charges will be applied based on the services they are being offered by the office space provider.

4. Underestimating or overestimating the required space

When you plan to rent an office space in Raipur, the question you ask yourself is what size area do you need for your business? When a new business is being established, it can be challenging to provide an answer because you don’t know how quickly it will grow. However, when your company grows, you can determine an accurate estimate. Starting small and expanding as your business develops is the ideal strategy.

Make space for every piece of furniture and equipment your company will initially need. Think about how many workers you will have at your peak in the first year or so. Overestimating the space is one of the mistakes of renting office space because it has the drawback of causing your company to pay more rent than is necessary. You’ll have relocated quickly to a smaller area.

5. Moving too fast

It takes time to find the appropriate office space for rent. Especially for a new business. Unfortunately, a lot of business owners desire to get things done quickly and smoothly so that they may focus on other areas of their company.

Moving too quickly, however, makes it simple to ignore crucial lease contract clauses, which may force you to pay more than you intended to or sign a lease that lasts longer than you had intended. If you don’t do a comprehensive search, you can miss out on alternative, possibly better office options or you might find yourself in a space shared by your competitors. It is a good idea to set aside adequate time to look for your business premises because this could either work in your favor or against you.

Start your business with shared, flexible office space if you are unclear of the suitable location or office space specifications. As it expands, you may make informed decisions about your company’s ideal location, size, and future.

Also Read: What Are The Easy Ways to Reduce Stress at Work?

Conclusion

To prevent making the same mistake twice, look for suggestions and information on where to rent the best office space. You are now aware of the biggest errors to prevent. 

Try to avoid these mistakes when renting an office space and if you can’t then you may have to pay heavily for it. especially if you find them after the fact. Locating the ideal office space for your company should be done slowly and with the help of reputable brokerage services.

Premisin is an office space provider that provides assistance to businesses trying to find their dream office and helps them to identify and fix these office search problems. Resulting of which, they save money, time, and effort and find a space that drives success and employee satisfaction. Visit our website to know more. 

5 Tips to Improve Office Space Working Environment

Most people would concur that having a productive workday depends on having a pleasant workspace. Unfortunately, not many businesses have the funding to give their staff a perfect workspace. There are things you can do to improve your present work environment if you’re one of the many people who are dissatisfied with it.

According to research, employees are more productive when they work in a setting they enjoy and feel at ease in. Here are some tips to improve office space and how to make your workplace more pleasant for employees if you want to boost their productivity and ensure they look forward to going to work.

1. Team Building Exercises

Including team-building activities in your company’s working environment is the first thing you can try to improve the office space.  While it’s true that some employees could consider team-building exercises to be a little childish, they are actually a terrific way to boost efficiency, promote communication, foster trust, and foster collaboration, among many other advantages. If you feel like you need to get out of the casual workspace environment to achieve maximum results from these activities, you can do that in Premisin office space, which offers various solutions for different needs.

It’s not necessary to spend a lot of money on these team-building exercises; they might be as straightforward as egg drops, office discussions, board games, travelling to play, or even ordering a pizza for a tasty afternoon at work. It’s crucial to keep in mind that during these team-building exercises and workplace improvement ideas, rewards should be given to the groups that collaborate the best.

Read: How to find professional office space in Raipur

2. Improve Physical Environment

Improve the office space environment first at your organisation and then get started with improving the actual physical environment. The question of whether enhancing the physical surroundings of a workspace boosts output and morale among employees has been thoroughly studied, and the results are unambiguously in favour of this hypothesis.

The amount of light and open space in the office is one of the biggest contributors to productivity and happiness. Additionally, potted plants and desk  plants are always a good way to bring a touch of green to any space. A small piece of art is also not a bad idea either.

3. Pay attention and Take Notes

The fact that important decisions frequently have an impact on employees and the workplace environment is something that many companies miss the point of and fail to take into account. At the end of the day, you want to nurture a happy and productive work environment and a healthy work culture. To do this, one strategy is to pay attention to what your employee is saying while listening to them.

There are a few benefits of this, such as employees never feeling like an idea is too silly or not important enough, and as a result, allowing everyone to innovate. More than this, since employees are the ones who must complete tasks, you may discover what would make processes simpler and more effective.

4. Rewarding Hard Work 

Rewarding effort is the next item you’ll need to think about when trying to improve the office space and working environment at your organisation. The idea that employees were paid to do a job and that their hard worker was rewarded with a salary has long since disappeared. We now understand that everyone is different psychologically, and that some people require slightly more assistance than others.

Hard work can be rewarded in other ways besides money. A simple that you, praising someone at the following business meeting, or stating that they did a terrific job or had a brilliant idea could suffice.

5. Workplace Wellness

Wellness in the workplace environment of the company is the last thing that should be taken into consideration. It Is widely known that overworking an employee can result in stress and resentment, which decreases productivity and, it turn, decreases motivation. The culture of your business, revenues, and the mental wellness of your employees may all be impacted quite rapidly if more than one employee is affected by this.

You can encourage a healthy work-life balance, provide free lunch for your staff, ensure that nobody is given more work than they can handle, or even have someone that employees can speak to when they are too stressed. This step can have a huge impact on your employees and improve the office space environment drastically.

Also Read: How to calculate the productivity of an employee

6. Don’t forget the wider workplace

When working on initiatives to make the workplace better, it’s important to remember employees who work from home, travel in corporate vehicles, or visit clients’ locations. Make sure that vehicles are changed on a regular basis, kept in good condition, and are smoke-free, especially where they are shared amongst staff members. Consider client sites as well. Although you have no control over the workplace itself, staff members should feel free to bring up any issues they may be having with safety, access, or behaviour with you. 

Make sure risk assessments are performed and that employees have the necessary equipment, such as adequate workstations and office-type chairs, when working from home.

Conclusion 

Premisin always encourage and insist on improving the office space. We as one of the leader of office space provider offer spaces that increase productivity, have enough space to accommodate employees, feasible for both people and growth and add ample positivity to the entire business. If you want to know more about Premisin, visit our website and get in touch with us.

How to find professional office space in Raipur

One of the most crucial, but challenging, business decisions a business owner will make is where to find a professional office space in Raipur for them. You need to be certain that the decision you’re making is the best one for your employees and your business given the myriad kinds of property on the market and the difficulties in negotiating mind-boggling lease agreements. The professional office space is a place for your team to interact, network, and develop; it’s more than just four walls and a ceiling.

Finding and leasing an office space that both meet your needs and your budget is both exciting and stressful for budding entrepreneurs.

Step 1: Determine your needs for professional office space

When searching for commercial office space, you should have a clear idea of your company’s particular needs. The most obvious factors will be the number of employees you have and the budget you have to work with, but bear in mind other considerations, such as the availability of nearby parking, proximity to public transportation, and the potential for quick expansion.

You should be aware of the specific requirements for your business before looking for professional office space for rent. The most obvious aspects will be the amount of employees you have and the available funds, but keep in mind additional elements like the accessibility of adjacent parking, closeness to public transportation, and the possibility of rapid expansion.

Read: Why Coworking Space Setup in Raipur Exceeding the Ordinary?

Step 2: What’s your budget for professional office rental

One of the company’s biggest operating expenses is finding out a professional office space for rent, so it’s important to figure out how much you can afford to pay annually.

Office space prices can vary significantly depending on the neighbourhood, building type, and amenities (doorman, lobby etc.). You should consider a security deposit in addition to basic rent, as well as if you will be responsible for paying some or all of a building’s taxes, insurance, and maintenance.

Step 3: Examining the workplace

It’s time to visit the shortlisted potential office locations after you’ve narrowed it down to a few. Arrange a tour with the office provider companies, then learn about the history of the structure.

Before your visit, make a list of the claimed features and amenities before you arrive so that you can check that everything is described.

This is your opportunity to check out not just the building’s general condition, but the surrounding area too. Not only will the neighbourhood matter to your employees, but it will also make a lasting impression on visiting clients. Is the entrance easy to find? What’s the walk to the nearest public transportation like? Is the building secure and well lit?

During the tour of the professional offices for rent in raipur, enquire about the building’s utilities, such as water, electricity, and heating and cooling systems.

Pay close attention to the upkeep of common areas and the condition of the elevators. Find out if the cost of these renovations would be added to your lease’s CAM fees if they need to be repaired.

You can schedule a tour of any Premisin location online, and a community manager will be happy to show you around. If you are unable to attend in person, you can explore from the convenience of your computer. Utilizing 3D scanning technology, the Premisin team offers immersive virtual tours of every Premisin facility that let you browse the potential coworking space in raipur.

Step 4: Negotiate your agreement or lease

Compared to a residential lease, commercial leasing agreements are more intricate. If you’re handling this part of the process on your own, keep in mind that one of the fundamental purposes of an office lease is to clearly divide the operational costs of the building between the tenant and the landlord. Having a broker might help you navigate some of the trickier aspects of the negotiation.

Understand the many commercial real estate leases you’ll come across because there are numerous ways to divide these costs. In some agreements, the tenant is just required to pay a straightforward, flat monthly fee; the landlords will take care of the building’s other expenses.

Be sure you completely understand the specifics and budget before leasing a professional office space because the majority of leases pass at least some of these costs on to the tenant or are dependent on the percentage of the tenant’s profits from sales.

Also Read: Innovative and creative work spaces ideas to boost productivity

Use Premisin to find commercial real estate

Whether you’re a start up in search of professional office space or you’re an established business looking to expand into new markets, Premisin offers an alternative to traditional leases, with adaptable private offices and dedicated desks available on flexible terms. Customizable workspaces ensure your business has room to grow its footprint, while remaining agile and dynamic in a fast-changing business environment.